Budget and Expense Spreadsheet (with some information deleted for privacy): https://docs.google.com/spreadsheets/d/13tnIm02UlXXayCZFkrE2t7Xtr62md1pb3zEU21TlfRo/edit?usp=sharing
Each girl was given $35 in cash to spend as they wish on patches, badges, and souvenirs. The only required spend for each girl was to purchase their Juliette Gordon Low Birthplace pin costing $4.25 each. Girls were able to spend their money on candy, food, and drinks also.
Actual cost of our trip for 7 Girl Scouts and 2 Leaders was $585.57 each.
Not included in these expenses was $100 in cash in the leader binder for unexpected expenses and treats for the girls. We bought a bag of cookies at Byrd Cookies to share, tipped the street artist, and purchased a few badges and postcards for the girls out of this money. All leftover cash from the leader binder was returned to the troop.
Family costs varied depending on the number in their group and if they shared a room or had a private room. Food costs are not included for restaurants where parents paid their own food bills. Not all families attended or participated in all events and activities. Price ranged from $500-900 per family (excluding the cost of their child).
To make things easy I booked all reservations for travel and pre-booked events for the parents at the same time as the girls. We collected deposits from the families 2-3 times during the reservation stage. We used our troop debit card for most expenses during our trip and a personal card for hotel expenses that were paid back upon return from the trip. Uber expenses were reimbursed to the parents who submitted receipts for troop travel.
Part 13: Trip Binders and Travel Journals
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